Council Meeting Minutes – January 18, 2018

MAYFLOWER CONGREGATIONAL CHURCH, UCC
Council Meeting Minutes – January 18, 2018

Present:  Rev. Steve Gordon, Barbara Miner, Nancy Rice, John Hauck, Greg Todd, Mary Helgeson, Ann Hall, Judy Harbrecht, Kim Harris, Steve Bjordahl, Darryl Gehring, Rev. Marc Stewart and Sally Phillips.

Barbara opened the meeting and Rev. Steve gave the prayer.  The minutes of the December and the January 4 meetings were accepted.  John gave the Treasurer’s report, with a sheet comparing three years’ budgets.  Judy moved that the 2018 proposed budged be approved; seconded and passed.

Old Business:  The calendar was updated.  Rev. Steve reported on the Kurdish family:  they attended service on Christmas Eve and gifts were given to them.  The fund is $300 short this month; Noel will report at the Quarterly meeting.  Regarding the Camp Miminagish donation, a committee is yet to be formed.  Some names were suggested; Barbara will talk with Jennifer at the conference office.

Planning for the pastoral transition:  Rev. Marc Stewart, Conference Minister, distributed a “Guide to Pastoral Search and Call” and suggested sending a letter to the congregation to reassure and inform about the coming process.  Also discussed were an exit interview, a celebration of Rev. Steve’s ministry. obtaining an interim pastor (the Council agreed to seek an “intentional interim pastor”) and financial aspects.   The Council will appoint 3 to 5 people to work with Rev. Marc to find the interim pastor, who will then help with the search for a pastor.  Barbara will work on this process until June 2019. Rev. Marc estimated the entire process will take at least 9 months, probably more.

New Business:  Core Ministry Reports – Stewardship:  Mary reminded committee chairs to submit expected changes in committee makeup so they can start the process of filling committee membership.  Worship:  Ann passed out amended coffee hour assignments.  New sign-up sheets will be placed in the pews for non-committee members to serve coffee hour.  Christian Education:  Nancy noted Mayflower Night at the Oscars is being planned.  Youth:  Kim is planning several fundraisers for the trip to Western Regionals in June, and with Nancy talked about the children’s mission outreach to WestPark Village, happening each second Sunday.  The congregation is welcome.  Mission & Outreach:  Darryl noted that the KIVA program is still going well and fundraising is on for Apostles Build until the end of June.  Resources and Operations:  Steve B. asked who has the authority to spend the memorial monies?  Reference was made to the Request for Project Support form and it was agreed that the Council votes on requests with R & O advising and reminding of the realities.   He reported that Charter has put off the installation of internet until the end of March.  Women of Mayflower:  Judy announced the meeting on Wednesday, May 24, featuring Mary Helgeson.

Pastor’s Report:  Rev. Steve described plans for Lenten observances and the Quarterly meeting to be held on January 21.  He then offered the closing prayer.

Respectfully submitted, Sally Phillips, Clerk

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